System Deployment

A service Ultimate Solutions is known for. This professional service is designed to:

• Provide users with the knowledge and skills to master the new system.
• Organize effective workshops for optimum benefit.
• Enable clients to move safely and seamlessly to the new systems within the agreed budget and schedule.
• Give clients step-by-step support to complete system configuration, identify backup plans and specify role-based authorities and permissions.
• Empower employees to use the system confidently and efficiently.

How it works

1. We work closely with clients to identify key needs, expectations, and implementation risks and challenges.
2. Based on these needs our experts develop the deployment plan with clear goals, roles and responsibilities. The plan is approved and signed by the client.
3. We organize interactive workshops to ensure better engagement, understanding and implementation.

Pre-deployment

1. Arrange a visit to the client's premises to examine and assess business performance, needs and goals.
2. Understand the client's goals and expectations.
3. Coordinate with the client's authorized system manager.
4. Evaluate the quality of the client's existing data and information systems, and recommend how to develop them.
5. Design a data-preparation model tailored to the client's specific needs.
6. Develop and discuss the deployment plan with the client for approval.
7. Plan each visit based on the project plan and the progress achieved.
8. Have the quality models and session minutes signed by the client.

The deployment plan

1. Determining how much time is needed to complete the deployment of the system(s).
2. Developing a detailed schedule with clear time frames for each task and goal.
3. Identifying the roles and responsibilities of each party: our experts and the client.
4. Identifying the project location, the client's team responsible for the project and their manager.

Deployment sessions

1. Creating system backups in the agreed locations.
2. Implementing the tasks listed in the project plan as a formal training session for employees.
3. Supporting and guiding employees while letting them work on the system themselves.
4. Ensuring employees have acquired the knowledge and skills to run the system correctly and efficiently.
5. Advising employees on how to improve performance and prepare for the next session.
6. Having the session minutes signed by the client at the end of every session.

Completion of deployment

1. Conducting the deployment sessions with users as scheduled.
2. Supervising and evaluating users' performance throughout the final sessions, with reports reviewed and signed by the client.
3. Making sure the client's system administrator can operate and manage the system successfully.
4. Signing a proof-of-completion document with the client at the final session. From that point the client is fully responsible for the system.